Eligibility
Therapeutic Areas of Interest
Exclusions
International Support
General Guidelines
     i. General Requirements For All Educational Grant Requests
     ii. ADDITIONAL REQUIREMENTS FOR EDUCATIONAL GRANT REQUESTS ≥ $25,000


ELIGIBILITY
Educational Grant requests can be in the form of:
  • CE Grants
    • Independent medical educational programs/activities with accredited providers (e.g., CME, AAFP, ANCC, ACPE)
       
  • Non-CE Grants
    • Independent educational programs/activities in affiliation with educational providers, which may include academic centers, hospitals, medical societies, patient advocacy groups, etc.
    • Development of patient and/or healthcare professional educational materials
    • Resident/Fellowship support

  • Each educational grant request must contain ALL required completed forms and must be submitted at least 10 weeks prior to the date of the event to ensure sufficient time for review. 
    • OMJSA reserves the right to deny requests not submitted in this timeframe.
    • Faxed and mailed grant submissions are no longer accepted
    • Only file types such as .doc, .xls, .pdf may be attached with grant submissions. We do not accept zipped files (.zip).
    • Grant is subject to rejection, if information is incomplete or missing.
    • Receipt of a grant request by OMJSA does not guarantee approval of your grant request.
    • Financial support may be approved for less than the amount requested.
    • Note: Grant requests that include sponsorship will be rejected.
       
  • If the activity will be certified for continuing education credits, the grant request must be submitted by the accredited organization providing the credits/units. The request must be submitted on the organization’s official letterhead with signature.
    • CE Provider Questionnaire must be filled out, signed and included with the submission
       
  • Organizations that have not previously done business with Johnson and Johnson must submit a signed W9 Form along with their request.


  • If additional information is requested, please include the Grant ID number in the subject line of the e-mail. Also, for identification purposes, please provide the requester’s e-mail address that was provided with the original grant submission.


  • Each educational grant request must contain a statement of how disclosure of financial support will be made to program participants for the educational activity.  OMJSA’s recommended statements are:
    • For grants regarding Acute Decompensated Heart failure:
      “Supported by an educational grant from Scios, Inc., administered by Ortho-McNeil Janssen Scientific Affairs, LLC”.
    • For all other grants:
      “Supported by an educational grant from (insert company name), Division of Ortho-McNeil-Janssen Pharmaceuticals, Inc., administered by Ortho-McNeil Janssen Scientific Affairs, LLC”.
    • Company names are:
      • Janssen®, Division of Ortho-McNeil-Janssen Pharmaceuticals, Inc.
      • McNeil Pediatrics™, Division of Ortho-McNeil-Janssen Pharmaceuticals, Inc.
      • Ortho-McNeil™, Division of Ortho-McNeil-Janssen Pharmaceuticals, Inc.
      • Ortho-McNeil Neurologics®, Division of Ortho-McNeil-Janssen Pharmaceuticals, Inc.
      • Ortho Women's Health & Urology™, Division of Ortho-McNeil-Janssen Pharmaceuticals, Inc.
      • PriCara®, Division of Ortho-McNeil-Janssen Pharmaceuticals, Inc.
      • Company logo will be provided upon request.
  • If a Medical Education Company’s services will be utilized for the educational activity, the Certification of Separation form must be filled out, signed and included with the submission.
     
Upon successful submission of a educational grant request, OMJSA will:
  • Provide a Grant ID number in a confirmation receipt immediately after the grant application is received. If you do not receive a confirmation receipt with the grant ID number, please contact the Help Desk at Totalitysitemgr@omjus.jnj.com
     
  • Notify the contact person from the requesting organization regarding the status of the request (e.g., approved, denied, additional information required ) within 8 weeks of receipt.
  • E-mail a .pdf version of the Educational Grant Agreement (for approved grant requests) to the requesting organization for signature.
  • Contact the applicant if the grant is approved for less than the amount that was requested, and require that an adjusted budget template be submitted for the approved amount. Applicants will be expected to reconcile against the approved amount.
  • E-mail a signed copy of the Educational Grant Agreement to the applicant for your records.

THERAPEUTIC AREAS OF INTEREST
    • Cardiovascular:  Acute Decompensated Heart Failure (no funding available)

EXCLUSIONS

Educational Grants Cannot Be Used To Support:
Requests outside our therapeutic areas of interest Promotional/Sponsorship activities or Exhibits related to products of Operating Companies supported by OMJSA
Funding for food and beverage expenses only for non-accredited activities (with the exception of Grand Rounds) Payment for travel, lodging, conference expenses or honorarium for an applicant presenting a poster or paper
Normal organizational overhead expenses such as the purchase of computer equipment, staff training, etc. Charitable fundraising events and charitable contributions. If you are a 501(c)(3) organization seeking support, forward an e-mail message to contributions@janus.jnj.com
Reimbursement for physicians, staff or other attendees for the cost of obtaining CME credits Programs that have already occurred


INTERNATIONAL SUPPORT
OMJSA does not generally support international programs. However, if the attendees are predominantly US-based, we may consider an application on an exception basis.


GENERAL GUIDELINES

General Requirements For All Educational Grant Requests
Signed LOR on organizational letterhead which includes:
  • Statement of educational need and learning objectives
  • Program overview, date and location
  • Program agenda and/or topics and faculty (confirmed or proposed, if applicable)
  • Funding amount and utilization of requested funds
Other Required Forms ? please ensure that each grant submission includes templates from the website as revisions may be made at any time.
  • Budget Template Form - provided in the Forms section on the company website
  • Signed Continuing Education Provider Questionnaire (if applicable, to be completed by the accreditor)
  • Signed Certification of Separation Form (if applicable)
Each educational grant request must contain a statement of how disclosure of financial support will be made to program participants for the educational activity. OMJSA?s recommended statements are:
  • For grants regarding Acute Decompensated Heart failure:
    "Supported by an educational grant from Scios, Inc., administered by Ortho-McNeil Janssen Scientific Affairs, LLC".
  • Description of all components that are part of the educational activity
  • For all other grants:
    "Supported by an educational grant from (insert company name), Division of Ortho-McNeil-Janssen Pharmaceuticals, Inc., administered by Ortho-McNeil Janssen Scientific Affairs, LLC".
  • Company logo will be provided upon request

ADDITIONAL REQUIREMENTS FOR EDUCATIONAL GRANT REQUESTS ≥ $25,000
In addition to the General Requirements as noted above, please include a detailed explanation of the following:
  • Detailed needs assessment and learning objectives for the proposed educational activity or platform, which should include information about the source(s) and methodology used to identify the medical educational need(s). It is strongly recommended that at least 3 separate sources be utilized to support the identified educational need.
    Examples of sources used to perform a needs assessment may include:
    • Interviews
    • Questionnaires/surveys
    • Practice pattern analysis
    • Focus groups
    • Literature review
    • Previous CE activity evaluations or educational outcomes
    • Quality Insurance/Quality Assurance (QI/QA) data analysis
  • Program agenda and/or topics and faculty (confirmed or proposed, if applicable)
  • Educational format
  • Target audience
  • Criteria for selecting faculty
  • Description of all components that are part of the educational activity
    • For educational programs with multiple components or materials a diagram or schematic is strongly recommended
  • Plan for recruiting and generating program awareness
    • Anticipated number of participants, including recruitment efforts
  • Proposed timelines for major components and major milestones
  • Funding amount and utilization of requested funds
  • Any proposed educational outcomes measurements of current activity
  • Outcomes and/or evaluations from past programs
In addition to the General Requirements as noted above, please include a detailed explanation of the following for Fellowship Grants and Scholarship Grants:

Fellowship Grants
Grants are provided only to organizations that have a bona fide selection committee to select the final recipient. The organization has sole control over selecting the beneficiary.
  • Letter of Request must:
    • include selection criteria
    • include the number of fellowships being requested
  • Must demonstrate a true need for training, including, but not limited to
    • limited expertise in a therapeutic area
    • limited expertise within special populations (i.e., ethnic)
    • limited expertise within a geographic area
    • limited opportunities for advancements and/or technologies of medicine
  • Should include educational components to also educate other fellows, residents, staff-physicians, pharmacists and/or other health care professionals
  • Should include, but not limited to,
    • specific requirements of the fellowship (activities within clinical and/or research)
    • completion requirements
    • benefits to patient care
    • contributions to the field of study
  • Funding must be commensurate with activities performed and within hospital criteria for a designated level of post-graduate year

Scholarship Grants
Grants are awarded to an academic or training institution. The institution must have a bona fide selection process, and select recipients independent of OMJSA input.
  • Letter of Request must:
    • demonstrate the need to attend an educational or scientific meeting
    • include the selection criteria
    • detail the financial hardship of the participants
    • should only be supported for attendance to major medical conferences, Congress or Association meetings

All required forms and therapeutic areas we support are found on our company websites under Medical Education.

www.janssen.com
www.mcneilpediatrics.net
www.ortho-mcneil.com
www.ortho-mcneilneurologics.com
www.ortho-mcneilpharmaceutical.com
www.pricara.com
www.sciosinc.com